Make getting paid
the easy part.
Ontem pulls together the context behind every invoice so service businesses can bill, collect, and reconcile faster. Keep the ERP and tools your team already uses.
Works with
Built around the way your team already works.
Ontem connects to your ERP, inbox, documents, and payment tools. It brings the context into one AR workflow so your team can see what is ready, what is blocked, and what needs to happen next.
You choose which processes Ontem handles. Your existing software can stay in place.
RE: Invoice 1042
"PO attached. Still need the change order approved on our side."
INV-1042 · $23,400 open
Net 30 · issued Aug 14 · balance unpaid
PO-88214.pdf
Purchase order · $48,500 · change order 12 pending
Work order 3317
Completed Aug 12 · PM signoff received
Payment $18,200
Remittance covers two invoices
Invoice 1042 · Maple Ridge project
BlockedWhy: change order 12 is unapproved. Owner: project manager. Next: Ontem drafted the approval request with the PO and email thread attached.
One AR workflow · illustrative view
From completed work to collected cash
See why an invoice is stuck and what happens next.
Ontem connects the documents, approvals, customer conversations, and payment activity behind every invoice. Your team gets the context to move it forward.
01
Before the invoice
Find missing work records, approvals, purchase orders, and customer requirements before they delay billing.
02
After the invoice
Keep customer replies, disputes, missing information, and payment promises tied to the right account.
"Approved on our end. Payment scheduled for Friday's run."
03
When payment arrives
Match incoming cash to open invoices and send only the exceptions to your team for review.
The invoice is only part of the job.
Cash gets delayed before and after it, while finance waits on things spread across different systems:
- Completed work not ready to bill
- Missing purchase orders or approvals
- Change orders that never reached finance
- Disputes buried in email
- Payments with incomplete remittance
- Invoices waiting to be reconciled
Your ERP stays the system of record. Ontem keeps the work around it connected.
Built for the way your business bills.
Construction and specialty contractors
Contracts, schedules of values, pay applications, change orders, retainage, and billing backup.
Explore construction →Facilities management
Completed work orders, proof of service, site approvals, purchase orders, recurring work, and additional service.
Explore facilities management →Staffing
Approved time, expenses, rates, customer invoice formats, high invoice volume, and payment matching.
Explore staffing →Field services
Completed jobs, technician notes, labor and parts, customer signoff, service agreements, and billing handoffs.
Explore field services →Professional services
Engagement terms, milestones, time and expenses, client approvals, invoice schedules, and collections.
Explore professional services →Industrial and energy services
Field tickets, service reports, purchase orders, job details, customer-specific backup, and invoice reconciliation.
Explore industrial and energy →Keep your accounting system.
Ontem works with the systems already running your business. Your ERP remains the financial record. Ontem handles the work and context around billing, collections, and reconciliation.
See integration details →AR calculator
See what getting paid sooner is worth.
Move the sliders to your numbers. The estimates come only from your inputs.
Cash unlocked from faster payment
$395K
Cash unlocked is daily invoiced revenue times days recovered. Annual value assumes an 8 percent cost of capital. This is arithmetic on your inputs, not a promised result.
See it on your numbersCommon questions.
Do I have to replace my ERP or change how my team works?
No. Ontem is designed to work with your existing ERP, inbox, documents, and payment tools. You can start with one AR workflow and keep the systems and processes that already work for your team.
What part of accounts receivable does Ontem handle?
Ontem covers billing, collections, cash application, and reconciliation. You choose which of these Ontem handles. Many teams start with one workflow, such as getting invoices out or following up on overdue AR, and expand from there.
How does Ontem use context from different systems?
Ontem reads ERP data, email threads, documents, operational records, and payment activity, then connects them to the invoices they relate to. That is how it can show what is ready to bill, what is blocked and why, and who owns the next action.
Which integrations are available?
QuickBooks Online, Gmail, Outlook, and Stripe are available today. Sage 100 Contractor is supported through a custom, implementation-led data sync. NetSuite is planned. See the integrations page for details.
Can we start with one workflow?
Yes. Most teams begin with the workflow where cash is delayed most, such as invoice preparation or collections follow-up. Everything else stays as it is until you decide to expand.
Where do people review or approve work?
In Ontem, or in the tools your team already uses. Approvers can act from email, and finance reviews everything in one queue before anything is sent or posted.
How long does implementation take?
Implementation depends on the workflow and systems involved. We will scope it with you during the workflow walkthrough.
See where Ontem fits in your AR workflow.
Show us how billing and collections work today. We will identify where cash gets delayed and walk through how Ontem can help.
Walk through your workflow and get a free demo