Construction and specialty contractors
Get pay applications out faster.
Ontem pulls the contract, schedule of values, change orders, and billing backup into one place so your pay applications go out complete and on time.
Walk through your workflow and get a free demo- 1The billing period closes. Ontem drafts the application from the schedule of values and billed-to-date figures in your accounting system.
- 2Change order 12 was performed but has no customer approval on file. Ontem flags it and queues a follow-up with the original email thread attached.
- 3Required backup and the lien waiver are attached from your document folders. The PM confirms completed work from their inbox.
- 4Billing reviews the complete application and submits it. Retainage is recorded and stays visible until release.
How billing works in construction
Most work is billed against a contract on a monthly cycle. Each pay application draws from the schedule of values, reflects approved change orders, holds retainage, and carries the backup the owner or general contractor requires. One missing piece can push the whole application to the next cycle.
Where cash gets delayed
- Change orders performed but not yet approved or billed
- Backup documents scattered across email and project folders
- Schedule of values lines that do not match what the customer expects
- Retainage that is hard to track and slow to release
- Pay applications rejected for missing lien waivers or forms
The context Ontem brings together
ERP data
Contract values, billed to date, retainage held, and payments received.
Documents
Contracts, schedules of values, change orders, lien waivers, and required forms.
Change order approvals, disputes, and payment promises from owners and GCs.
Operations
Work completed this period, PM signoff, and open issues on the job.
01
Assemble the pay application
Ontem gathers the period's billing lines, approved change orders, and required backup so nothing is missing at submission.
02
Catch unbilled change orders
Work that was performed but never approved or billed is flagged before the cycle closes, not discovered months later.
03
Track retainage and follow up
Retainage balances stay visible by project, and collections follow-up carries the application history and the customer's own replies.
Your software stays in place
Your accounting system remains the financial record. Ontem handles the assembly, follow-up, and reconciliation work around it. Start with pay application preparation and keep everything else as it is.
Relevant connections
- Sage 100 ContractorCustom data sync
- QuickBooks OnlineAvailable
- Gmail and OutlookAvailable
- StripeAvailable
See where your pay applications get stuck.
Show us how a billing cycle works today. We will walk through where Ontem fits.
Walk through your workflow and get a free demo