Staffing
Get approved hours billed faster.
Ontem brings approved time, rates, and each customer's invoice requirements together so high-volume weekly billing goes out correct and on time.
Walk through your workflow and get a free demo- 1The week closes. Ontem assembles invoices from approved time and expenses, grouped the way each customer requires.
- 2One customer's hours are still awaiting approval. Ontem queues a reminder to the approver with the timesheet attached.
- 3A rate on one assignment does not match the agreement on file. The invoice is held for review instead of going out wrong.
- 4Invoices are sent. A lump-sum payment arrives days later and Ontem proposes the match across eleven invoices.
How billing works in staffing
Billing runs weekly against approved timesheets, with rates and markups that vary by customer, role, and assignment. Many customers dictate invoice formats and grouping. Volume is high, margins are tight, and a rejected invoice can push payment a full cycle.
Where cash gets delayed
- Timesheets submitted late or awaiting customer approval
- Rate and markup discrepancies caught after invoicing
- Invoices rejected for the wrong format or grouping
- Expenses missing receipts or approvals
- Payments arriving as lump sums across many invoices
The context Ontem brings together
ERP data
Customers, invoices, balances, credit memos, and payments.
Documents
Timesheets, expense receipts, rate agreements, and contracts.
Timesheet approvals, disputes, and remittance advice.
Operations
Active assignments, approved hours, and unresolved issues.
01
Bill from approved time
Approved hours and expenses flow into invoices with the right rates, in the format each customer requires.
02
Catch discrepancies before sending
Rate mismatches and missing approvals are flagged before the invoice goes out, not after it is rejected.
03
Match lump-sum payments
Payments that cover many invoices are matched across them, with exceptions surfaced for review.
Your software stays in place
Your accounting system remains the financial record. Ontem handles the time-to-invoice handoff, follow-up, and payment matching around it. Start with your highest-volume customers.
Relevant connections
- NetSuitePlanned
- QuickBooks OnlineAvailable
- Gmail and OutlookAvailable
- StripeAvailable
See where hours wait between approval and invoice.
Show us how a weekly billing run works today. We will walk through where Ontem fits.
Walk through your workflow and get a free demo